Visio How-To: Printing a USPTO-Compliant PDF

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When filing drawings with the USPTO, law firms must ensure PDFs meet strict technical standards. One critical requirement is font embedding—this guarantees the document appears exactly as intended on any system.

If you’re using Microsoft Visio to prepare figures, you can generate a compliant PDF directly from Visio using the built-in Microsoft Print to PDF option. Here’s how:

Step-by-Step: Create a USPTO-Ready PDF from Visio

  1. Open the Print Window

    • Go to File → Print

  2. Select the Printer

    • In the dropdown, choose “Microsoft Print to PDF”

  3. Adjust Color Settings

    • Click Printer Properties or Preferences
    • Under the Color tab, select “Black and White”

  4. Print the Document

    • Click Print

  5. Save the PDF File

    • Choose a location, enter a file name, and hit Save

Why This Matters

  • ⚖️ USPTO-compliant formatting avoids rejections or rework
  • 🧾 Embedded fonts preserve layout integrity
  • 🎯 Black-and-white output ensures clarity and meets formal drawing standards

By using these steps, you’ll avoid surprises—and your drawings will pass technical checks the first time.

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