FOR INDIVIDUAL PARALEGALS & PATENT SUPPORT STAFF
Handle patent figures confidently — without redraw cycles
A standardized Microsoft Visio–based workflow (training + templates + support) for creating, revising, and maintaining patent figures independently — designed for non-drafters.
💡 Cloud Workspace available for Mac, iPad, and locked-down environments (browser-based access).
What Is the IP DaVinci System?
I built the IP DaVinci Patent Drawing System™ to give paralegals and support staff a standardized, low-learning-curve way to create, revise, and manage patent-ready drawings in Microsoft Visio — without relying on ad-hoc tools, unclear inputs, or slow vendor revision cycles.
After 30+ years in the patent drawing ecosystem, I saw the same pattern everywhere: support staff are expected to coordinate drawings constantly, but aren’t trained in a consistent patent drawing workflow or equipped with standardized tools. That leads to slow figure prep, constant clarification back-and-forth, revision bottlenecks, redraws, and unnecessary vendor dependence, even for routine changes.
IP DaVinci solves this at the system level by combining:
- Role-based Training (so non-drafters become productive fast)
- Toolkit Templates + Stencils (so standards are enforced and routine figure work is faster)
- DaVinci Cloud Workspace (Windows + Visio in the browser for Mac/locked-down IT)
- Studio Services (outsourcing for complex, time-sensitive, or overflow work)
The result is faster revisions, fewer bottlenecks, and more consistent figures — because routine updates can be handled directly in the editable Visio source file instead of passing redlines, waiting on vendors, and rebuilding drawings.
Training (Starter Package)
Structured, role-based training that teaches the essential Visio skills, patent drawing standards, and figure-specific drawing techniques needed to produce patent-ready drawings within a standardized system.
Toolkit (Starter Package)
Visio templates and stencils that enforce patent-ready standards while accelerating figure creation and keeping drawings consistent and editable across matters.
Maintenance & Support (Annual)
Optional annual plan that keeps the Toolkit current, provides drawing/system support, and includes Studio credits.
DaVinci Cloud Workspace (Optional)
Managed Windows + Visio in the browser when local installs aren’t practical (Mac, iPad, Linux, locked-down environments).
Studio (Optional)
Expert drawings for complex or time-sensitive cases — fully compatible with the same system.
What paralegals & support staff achieve with one shared system
Clarity first. Speed follows.
Make day-to-day figure work easier
A standardized workflow removes the friction that turns drawings into constant coordination work.
- Fewer clarification emails and rework cycles
- Less chasing vendors and waiting on redraws
- More predictable timelines for filing prep
Reclaim staff hours and reduce bottlenecks
Handle routine drawing changes without escalation — so work moves forward instead of stalling.
- Routine revisions completed same-day
- Fast renumbering and label updates
- Less attorney time spent correcting figures
Keep figures revision-ready during prosecution
When drawings remain editable, amendments and office-action updates don’t trigger rebuilds.
- Cleaner OA responses and figure updates
- Fewer last-minute surprises before filing
- Figures reused across related cases
Improve inventor collaboration (without tool chaos)
Reduce misunderstandings by keeping everyone aligned around clear, editable invention visuals.
- Clearer intake inputs from inventors and clients
- Less time translating sketches and screenshots
- Smoother approvals and fewer redraw cycles
Where paralegals & support staff use the system
From drafting to amendments.
Routine Figure Drafting
Create clean, patent-ready figures using standardized templates instead of rebuilding pages or shapes from scratch.
Attorney Review & Edits
Apply requested changes directly in the same file, reducing review cycles and turnaround time.
Office Actions & Amendments
Update figures quickly as claims change, without waiting on vendors for routine changes.
Independent Contract Work
Deliver consistent, professional figures when supporting multiple attorneys or clients as an independent paralegal.
SYSTEM ADOPTION
The Default Adoption Path
Start with the system. Add support or services only when needed.
The IP DaVinci System Adoption Path:
- Start with the Starter Package, which includes Training and the Toolkit.
- Keep Maintenance & Support active annually to receive Toolkit updates, system support, and Studio credits.
- Add Cloud Workspace only when local installs aren’t practical (Mac, iPad, Linux, locked-down IT).
- Use Studio only when you want drawings done for you.
Start with the Starter Package
Everything you need to adopt the system and produce patent drawings yourself.
- ✔ Training to learn the workflow.
- ✔ Toolkit with templates and stencils.
- ✔ One-time purchase. You keep what you receive.
Add Maintenance & Support
Optional annual plan for active production use.
- ✔ Toolkit updates and refinements.
- ✔ Drawing and system support.
- ✔ Studio credits included.
Add Cloud Workspace when installs aren’t practical
Run Windows + Visio in the browser for mixed-device or locked-down environments.
- ✔ Ideal for Mac, iPad, Linux, and restricted IT setups.
- ✔ Keeps the same system and file compatibility.
Use Studio when you want drawings done for you
Delegate complex, high-volume, or time-sensitive work.
- ✔ Uses the same system.
- ✔ No redraw or compatibility issues.
Why this matters: You only pay for what you actually need. Own the system outright, keep it current when you’re actively using it, and delegate only when it makes sense.
How paralegals & support staff typically adopt IP DaVinci
Get enabled
Start with the Starter Package to learn the workflow and deploy the Toolkit for routine figures.
Handle routine figures and revisions
Create and update figures directly in the same editable file — faster review, fewer redraw cycles.
Stay current as you work (optional)
Add Maintenance & Support if you want updates and help as edge cases come up.
Used by support professionals
“I can finally handle routine figures myself without constant corrections.”
— Independent Patent Paralegal
“Edits are fast because everything stays in one file.”
— Freelance IP Assistant
“The system made my work more consistent and easier for attorneys to review.”
— Contract Patent Support Professional
Ready to level up your patent support work?
Start with the Starter Package — we’ll recommend a simple solo setup (plus optional Maintenance & Support / Cloud / Studio) based on your devices and workload.