FOR R&D & CORPORATE IP LEADERSHIP

Reduce Patent Figure Rework. Speed Up Disclosures and Filing.

One standardized, Visio-based invention drawing system from lab → disclosure → counsel — productive in hours, not weeks. Designed for non-drafters.

Used by R&D groups, corporate IP teams, and patent counsel.
Executive Summary Discuss a Pilot

💡 Built on Microsoft Visio (commonly available via Microsoft 365).

R&D patent figure workflow shown in Visio

Executive Summary

Three outcomes R&D and IP leaders prioritize

Most engineers and scientists are not trained in patent drawing workflows and default to PowerPoint or rough sketches. That creates redraw cycles: internal teams spend hours per figure, counsel spends time clarifying intent, and vendors still rebuild figures later.

IP DaVinci standardizes invention figures early in the process so disclosures move faster, drafting is cleaner, and revisions happen in the same file across filing and prosecution.

Time

Reclaim engineer and counsel hours

Replace slow sketching and clarification loops with a single, shared figure file that can be refined quickly.

  • Routine figures completed in minutes, not hours
  • Same-day iteration with patent counsel
  • Less time clarifying figure intent
Cost

Reduce vendor dependence

Handle routine sheets internally and use vendors only where complexity or scale requires it.

  • Lower per-application vendor spend
  • Vendors finalize instead of recreate
  • Reduced queue time and coordination overhead
Quality

Create durable, reusable IP assets

Standardized, editable figures improve drafting quality and support long-term portfolio continuity.

  • Cleaner disclosures and claim support
  • Figures evolve with claims
  • Reuse across families and continuations
$60k–$67.5k / year
Vendor cost avoided
$40k–$120k / year
Attorney capacity returned
500–1,500 hours / year
R&D time reclaimed
Same-day iteration
Cycle time impact

Illustrative example based on ~100 disclosures/year. Scales with disclosure volume and staffing model.

What Actually Changes Inside the Workflow

Same innovation process. Much faster IP execution.

Most organizations already follow a familiar loop: Engineer → Disclosure → IP review → Counsel → Vendor → Revision. IP DaVinci does not change the loop — it changes the quality and speed of what moves through it.
1

Invention Capture

Before
PowerPoint, whiteboard photos, or rough sketches captured for later interpretation.
After
Structured Visio-based figures created early using standardized templates and shapes.
2

Disclosure Package

Before
Ambiguity persists; counsel must ask follow-ups or redraw to understand embodiments.
After
Counsel-ready figures clarify embodiments earlier and reduce back-and-forth.
3

Internal IP Review

Before
Inconsistent visuals make disclosures harder to evaluate and compare.
After
Consistent formatting improves review speed and decision quality.
4

Drafting and Vendor Work

Before
Vendors redraw from scratch; queue time and cost added.
After
Vendors finalize only when needed — routine sheets handled in-house.
5

Revisions and Office Actions

Before
Email markups, delays, and repeated reinterpretation.
After
Edits happen in the same file — revisions completed quickly.

The IP DaVinci System

IP DaVinci is implemented through a Starter Package and an optional annual Maintenance & Support plan. The system is built on Microsoft Visio and is designed for engineers, scientists, and IP teams (not professional drafters). Start with the Starter Package to train users and deploy the Toolkit. Keep the system current with Maintenance & Support (updates + support). Optional Cloud Workspace and Studio extend the same system without changing workflows.

Starter Package (Start here)

Focused training plus the IP DaVinci Toolkit so teams can produce patent-ready invention figures quickly. Learn a small, repeatable subset of Visio and standardize figure output across teams.
Explore Starter Package →

IP DaVinci Maintenance & Support (Optional, Annual)

Keep the Toolkit current with updates and refinements, get help when questions arise, and maintain production continuity as teams and projects change.
Explore Maintenance & Support →

Cloud Workspace (Optional)

Browser-based Visio access for Mac/Linux teams, contractors, and restricted IT environments.
Explore Cloud →

Studio (Optional)

Expert capacity for complex or time-sensitive matters when internal bandwidth is limited.
Explore Studio →

Access and learning curve — executive concerns addressed

  • Microsoft Visio commonly available via Microsoft 365
  • More cost-effective and stable than CAD for patent figures
  • Users learn a small, repeatable subset relevant to invention drawings
  • Most teams productive in 3–5 hours
  • Starter Package is a one-time implementation (training + toolkit)
  • Maintenance & Support is optional annual continuity (updates + support)
  • No disruption to existing disclosure and counsel workflows

Implementation Model

1

Pilot

Start with the Starter Package for one product team, lab group, or business unit.

2

Standardize

Establish shared figure conventions for disclosures and counsel handoff using the IP DaVinci Toolkit.

3

Maintain

Optionally add IP DaVinci Maintenance & Support to keep tools current and get help as needed.

4

Scale

Roll out across R&D with optional Cloud Workspace and Studio support as needed.

Used in R&D environments

“We cut clarification loops with counsel and got to draft-ready disclosures faster.”

— Director of R&D, Product Team

“Standardized figures improved how we review disclosures and compare embodiments across teams.”

— Head of Corporate IP

“The system made routine figures fast and predictable for non-drafters.”

— Senior Engineer

Want a pilot plan for your R&D organization?

Tell us your disclosure volume and team structure — we’ll recommend a rollout starting with the Starter Package and optional extensions.

Request a Proposal Or book a 20-min call →