FOR UNIVERSITY LEADERSHIP

Standardize invention drawings campus-wide — from lab to filing

A low-learning-curve invention drawing system that improves disclosure quality, speeds filing, and scales across programs. Designed for non-drafters.

Used by researchers, Technology Transfer Offices, and patent counsel.
Leadership Summary Discuss a Pilot

💡 Academic pricing and pilot programs available. Works with existing Visio licensing or optional browser-based cloud access.

Standardized invention drawing workflow shown in Visio

Built for executives and program leaders

One system that supports both IP throughput and educational consistency.

University leaders must balance IP throughput, educational consistency, and long-term scalability. IP DaVinci provides one standardized invention-drawing system (built on Microsoft Visio) that works across researchers, Technology Transfer Offices, counsel, and academic programs — so invention visuals stop being a bottleneck.

Improves patenting speed and clarity without adding staffing or vendor dependency

Creates a repeatable campus capability for invention visuals and patent-ready figures

Reduces variation across labs, departments, courses, and instructors

Works in mixed-device environments (labs, student devices, remote/hybrid cohorts)

Keeps figures editable and reusable across disclosure → drafting → filing → revision

Executive outcomes

What leadership gains from one standardized system

IP DaVinci turns invention drawings from a recurring bottleneck into a durable campus capability. Instead of rebuilding figures at every handoff, universities standardize one low-learning-curve invention drawing workflow that supports disclosure, drafting, and filing.
TIME

Reclaim researcher and counsel hours

Replace disposable sketches with structured drawings that persist across the full IP lifecycle.

  • Minutes instead of hours for routine figures
  • Same-day revisions instead of multi-day back-and-forth
  • Less time clarifying intent
COST

Reduce redraw and vendor dependence

Handle routine invention visuals in-house and reserve outside vendors for complex work.

  • Lower per-disclosure vendor spend
  • Outside vendors finalize instead of recreate
  • Fewer write-offs and redraw cycles
QUALITY

Standardize drawings as durable IP assets

Structured figures support stronger claims, continuations, and licensing conversations.

  • Consistent formatting and annotation
  • Earlier capture of embodiments
  • Clearer portfolios for partners and licensees
$60k–$67.5k / year
Vendor spend avoided
$40k–$120k / year
Attorney capacity returned
500–1,500 hours / year
Research time reclaimed
Same-day
Iteration cycle time

Illustrative example based on ~100 disclosures/year. Scales with caseload.

Program outcomes

What academic and program leaders gain from the same system

Academic programs need consistency across instructors, sections, and cohorts — without increasing tool complexity. IP DaVinci provides a shared invention-diagram standard that supports instruction, assessment, and real-world research workflows.
CONSISTENCY

A shared visual language across courses

Standardize how students and researchers communicate inventions regardless of background.

  • Uniform templates and conventions
  • Less grading and feedback variance
  • Cleaner artifacts for portfolios and capstones
SCALE

Works across devices and cohorts

Use existing campus licensing where available and add cloud access only when needed.

  • Supports labs, shared machines, and remote students
  • Optional cloud access for Mac/Linux/iPad
  • No required local installs for cloud users
SKILLS

Practical technical communication

Students learn a patent-aware diagramming workflow aligned with research and industry needs.

  • Reusable skills beyond coursework
  • Clearer invention disclosures
  • More consistent documentation quality

What actually changes inside the workflow

Same loop. Cleaner inputs. Faster decisions.

Universities already follow a familiar loop: Researcher → Technology Transfer Office → Counsel → Vendor. IP DaVinci does not change the loop — it improves what flows through it.
1

Capture

Before
Ad-hoc sketches in PowerPoint or on paper. Disposable and slow.
After
Structured Visio-based capture using standardized templates. Fast and reusable.
2

Review

Before
Figures must be reinterpreted. Meaning is inferred.
After
Figures are clear and reviewable. Faster go / no-go decisions.
3

Counsel & Vendor

Before
Redraw from scratch. Time lost and cost added.
After
Finalize instead of recreate using clean inputs.
4

Revision Loop

Before
Print → mark up → scan → email → wait.
After
Edits occur in the same file. Revisions in minutes.

The IP DaVinci System

IP DaVinci is a standardized invention-drawing system with a low learning curve — designed for faculty, researchers, and IP teams rather than professional drafters. It combines a one-time onboarding package with optional ongoing support, so universities can adopt the system once and keep it current only as needed.

Starter Package (One-time)

Training + the IP DaVinci Toolkit so teams become productive quickly and produce patent-ready figures. View Starter Package.
Explore Starter Package →

IP DaVinci Maintenance & Support (Annual, Optional)

Toolkit updates, practical drawing support, and system refinements as the workflow expands across labs and programs.
Explore Maintenance & Support →

Cloud Workspace (Optional)

Browser-based Visio access for labs, Mac/Linux devices, and secure environments.
Explore Cloud →

Studio (Optional)

Professional help for complex or time-sensitive figures when teams want to delegate.
Explore Studio →

Licensing and access that fit university environments

  • Pilot and program-based rollouts (start small and scale)
  • Starter Package for onboarding and initial deployment
  • Optional annual Maintenance & Support for updates and ongoing help
  • Compatible with existing Visio deployments
  • Optional cloud access for device-constrained environments
  • No required software installs on student devices when using cloud access
  • Academic pricing and phased rollout options available

Implementation model

1

Pilot

Start with one lab, program, course, or TTO workflow using the Starter Package.

2

Standardize

Establish shared figure conventions, review expectations, and handoff rules.

3

Scale

Expand across departments with optional Maintenance & Support, cloud access, and studio help as needed.

Trusted in academic environments

“The system gave us a clean way to teach practical IP skills without adding software or IT complexity.”

— Associate Dean, Engineering Program

“Standardizing invention figures improved collaboration between researchers and our technology transfer office.”

— Director of Innovation, Research University

“The cloud workspace solved compatibility issues across labs and student devices immediately.”

— Program Director, University Lab

Want a leadership-level pilot plan?

Tell us your environment and goals — we’ll recommend the simplest rollout across IP workflow and academic programs.

Request a Proposal Or book a 20-min call →