FOR UNIVERSITY LEADERSHIP
Standardize invention figures campus-wide — from lab to filing
A standardized Microsoft Visio-based workflow (training + templates + support) that improves disclosure figure quality, reduces redraw cycles, and scales across research and academic programs.
💡 Academic pricing and pilot programs available. Works with existing Visio licensing or optional browser-based cloud access. Cloud Workspace available for Mac, iPad, and locked-down environments.
What Is the IP DaVinci System?
I built the IP DaVinci Patent Drawing System™ to help universities produce clear, standardized, patent-ready invention figures in Microsoft Visio — improving invention disclosure quality and reducing delays between research, tech transfer, and outside counsel.
After 30+ years in the patent drawing ecosystem, I saw the same pattern across universities: inventors and labs submit invention visuals as slides, screenshots, sketches, and mixed-format diagrams, without a repeatable figure workflow. That leads to unclear disclosures, avoidable clarification cycles, redraws, inconsistent figure quality, and slower patent filing readiness.
IP DaVinci solves this at the system level by combining:
- Role-based Training (so non-drafters become productive fast)
- Toolkit Templates + Stencils (so standards are enforced and figure work is faster)
- DaVinci Cloud Workspace (Windows + Visio in the browser for Mac/locked-down IT)
- Studio Services (outsourcing for complex, time-sensitive, or overflow work)
The result is higher-quality disclosures, faster patentability review, and smoother handoffs to outside counsel — because inventors, research staff, and tech transfer teams collaborate in the same editable Visio source file instead of passing static images and triggering redraw-heavy revision cycles.
Training (Starter Package)
Structured, role-based training that teaches the essential Visio skills, patent drawing standards, and figure-specific drawing techniques needed to produce patent-ready drawings within a standardized system.
Toolkit (Starter Package)
Visio templates and stencils that enforce patent-ready standards while accelerating figure creation and keeping drawings consistent and editable across matters.
Maintenance & Support (Annual)
Optional annual plan that keeps the Toolkit current, provides drawing/system support, and includes Studio credits.
DaVinci Cloud Workspace (Optional)
Managed Windows + Visio in the browser when local installs aren’t practical (Mac, iPad, Linux, locked-down environments).
Studio (Optional)
Expert drawings for complex or time-sensitive cases — fully compatible with the same system.
What universities achieve with one shared system
Consistency first. Speed follows.
Reclaim researcher and counsel hours
Replace disposable sketches with structured, editable figures that persist across the full IP lifecycle.
- Minutes instead of hours for routine figures
- Same-day revisions instead of multi-day back-and-forth
- Less time clarifying intent
Reduce redraw and vendor dependence
Handle routine invention visuals in-house and reserve outside vendors for complex work.
- Lower per-disclosure vendor spend
- Outside vendors finalize instead of recreate
- Fewer write-offs and redraw cycles
Standardize figures as durable IP assets
Structured figures improve disclosure quality and create reusable portfolio assets for commercialization.
- Consistent formatting and annotation
- Earlier capture of embodiments
- Clearer portfolios for partners and licensees
Illustrative example based on ~100 disclosures/year. Scales with caseload.
What actually changes inside the workflow
Same loop. Cleaner inputs. Faster decisions.
Capture
Review
Counsel & Vendor
Revision Loop
SYSTEM ADOPTION
The Default Adoption Path
Start with the system. Add support or services only when needed.
The IP DaVinci System Adoption Path:
- Start with the Starter Package, which includes Training and the Toolkit.
- Keep Maintenance & Support active annually to receive Toolkit updates, system support, and Studio credits.
- Add Cloud Workspace only when local installs aren’t practical (Mac, iPad, Linux, locked-down IT).
- Use Studio only when you want drawings done for you.
Start with the Starter Package
Everything you need to adopt the system and produce patent drawings yourself.
- ✔ Training to learn the workflow.
- ✔ Toolkit with templates and stencils.
- ✔ One-time purchase. You keep what you receive.
Add Maintenance & Support
Optional annual plan for active production use.
- ✔ Toolkit updates and refinements.
- ✔ Drawing and system support.
- ✔ Studio credits included.
Add Cloud Workspace when installs aren’t practical
Run Windows + Visio in the browser for mixed-device or locked-down environments.
- ✔ Ideal for Mac, iPad, Linux, and restricted IT setups.
- ✔ Keeps the same system and file compatibility.
Use Studio when you want drawings done for you
Delegate complex, high-volume, or time-sensitive work.
- ✔ Uses the same system.
- ✔ No redraw or compatibility issues.
Why this matters: You only pay for what you actually need. Own the system outright, keep it current when you’re actively using it, and delegate only when it makes sense.
Implementation model
Pilot
Start with one lab, program, course, or TTO workflow using the Starter Package.
Standardize
Establish shared figure conventions, review expectations, and handoff rules across research and counsel workflows.
Scale
Expand across departments with optional Maintenance & Support, cloud access, and studio help only where needed.
Trusted in academic environments
“The system gave us a clean way to teach practical IP skills without adding software or IT complexity.”
— Associate Dean, Engineering Program
“Standardizing invention figures improved collaboration between researchers and our technology transfer office.”
— Director of Innovation, Research University
“The cloud workspace solved compatibility issues across labs and student devices immediately.”
— Program Director, University Lab
Want a leadership-level pilot plan?
Tell us your environment and goals — we’ll recommend the simplest rollout across IP workflow and academic programs.