FOR UNIVERSITY LEADERSHIP

Standardize invention figures across research, TTO, and counsel

An institutional drawing framework that improves disclosure quality, accelerates patent readiness, and reduces redraw dependency.

Designed for research universities, engineering programs, and technology transfer offices.
Leadership Summary How the System Works

💡 Academic pricing and pilot programs available. Works with existing Visio licensing or optional browser-based cloud access.

Standardized invention figure workflow shown in Microsoft Visio using the IP DaVinci system

What Is the IP DaVinci System?

A standardized, Visio-based invention figure framework for universities.

The IP DaVinci Patent Drawing System™ provides universities with a consistent, institution-wide approach to creating and managing patent-ready invention figures.

In many academic environments, invention visuals originate in mixed formats — slides, screenshots, lab sketches, and ad-hoc diagrams. This leads to inconsistent disclosures, clarification loops with Technology Transfer Offices, and redraw-heavy vendor workflows.

IP DaVinci introduces a structured figure framework that connects:

  • Researchers and labs
  • Technology Transfer Offices
  • Outside counsel
  • Optional vendors

The system combines:

  • Role-based training for researchers, staff, and academic programs
  • Patent-ready templates & stencils to standardize formatting
  • Optional Cloud Workspace for mixed-device campus environments
  • Studio support for complex or high-volume matters

The result is improved disclosure quality, faster patentability review, and cleaner handoffs to counsel — while preserving academic flexibility.

Institutional Outcomes

Higher-quality disclosures. Cleaner IP portfolios.

EFFICIENCY

Accelerate disclosure-to-filing readiness

Structured invention figures reduce interpretation cycles and speed patentability review.

  • Clearer initial disclosures
  • Faster go / no-go decisions
  • Reduced clarification overhead
COST CONTROL

Reduce redraw-heavy vendor workflows

Standardized figure inputs allow outside counsel and vendors to finalize rather than recreate.

  • Lower per-disclosure vendor spend
  • Fewer redundant redraw cycles
  • More predictable budgeting
QUALITY

Create durable portfolio assets

Consistent, editable figures strengthen IP documentation and long-term commercialization value.

  • Improved embodiment capture
  • Reusable visual assets across families
  • Stronger presentation to partners and licensees
$60k–$67.5k / year
Vendor spend avoided
$40k–$120k / year
Attorney capacity returned
500–1,500 hours / year
Research time reclaimed
Same-day updates
Revision cycle time

Illustrative example based on ~100 disclosures/year. Scales with institutional volume.

What Improves Across the IP Pipeline

Same institutional structure. Better inputs.

Universities already follow a familiar IP pipeline: Researcher → TTO → Counsel → Vendor. IP DaVinci improves the clarity and durability of what flows through that pipeline.
1

Capture

Before
Mixed-format sketches and slides.
After
Structured, editable Visio-based figures.
2

Review

Before
Interpretation required. Meaning inferred.
After
Clear, standardized visuals for faster evaluation.
3

Counsel & Vendor

Before
Redraw from scratch.
After
Finalize from structured inputs.
4

Revision

Before
Markup chains and delays.
After
Edits in the same source file.

ADOPTION PATH

Start with a Pilot. Scale Institutionally.

Adopt at the lab, program, or TTO level first.

Typical Institutional Path:

  1. Pilot with one department, lab, or TTO workflow.
  2. Standardize figure conventions across participating units.
  3. Scale campus-wide with optional support and cloud access.

Implementation Model

1

Pilot

Begin with a defined research group or academic program.

2

Standardize

Align disclosure formatting and figure expectations.

3

Scale

Expand across departments with optional support and cloud infrastructure.

Trusted in Academic Environments

“The system gave us a structured way to improve invention disclosure quality without adding IT complexity.”

— Associate Dean, Engineering

“Standardizing figures reduced friction between researchers and our technology transfer office.”

— Director of Innovation

“Cloud access solved compatibility issues across labs immediately.”

— Program Director

Interested in a campus-level pilot?

Share your research volume and IP workflow — we’ll recommend a leadership-aligned rollout.

Request a Proposal Or book a 20-min call →